PA/Events Co-ordinator

Location
Tunbridge Wells, Kent
Salary
Up to £28,000 pa plus contributory pension
Posted
13 Feb 2017
Expires
27 Feb 2017
Contract Type
Permanent
Hours
Full Time

Title: PA/Events Co-ordinator

Reports to: Estate Manager

Job purpose:

We are looking for a responsible Personal Assistant to provide administrative support to the Estate Manager and wider Estate Office together with coordinating a small number of events held on the Estate and management of the company website.

Key responsibilities and accountabilities:

  1. Act as the point of first point of contact into the office
  2. Screen and direct phone calls and distribute incoming / outgoing post
  3. Manage diary and schedule meetings and appointments
  4. Maintaining and updating the First Aid kit
  5. Update electronic and hard copy files
  6. Transcribing notes and typing letters
  7. Coordinating existing events, liaising with event organisers etc
  8. Dealing with new events enquiries
  9. Producing Health and Safety risk assessments and method statements
  10. Arranging event and entertainment licences
  11. Coordinating fire and intruder alarm servicing
  12. Dealing with residential & commercial tenants/contractors/surveyors
  13. Ordering stationery

Requirements:

·         Proven work experience as a personal assistant

·         Proficient in MS Office

·         Excellent organisational and time management skills

·         Ability to multi-task and prioritise workload

·         Excellent verbal and written communication skills

·         Discretion and confidentiality

·         Educated to A Level or similar

·         First Aid trained or training will be provided

·         Due to the location a car is essential