PA/Events Co-Ordinator

Location
Tunbridge Wells, Kent
Salary
Between £26,000 and £28,000 pa dependent on experience
Posted
12 May 2017
Expires
09 Jun 2017
Ref
NEC01
Contract Type
Permanent
Hours
Full Time

Job purpose:

We are looking for a full time, experienced, flexible Personal Assistant to provide administrative support to the extremely busy Estate Manager running a busy rural private country Estate. Due to the fast paced and demanding nature of the role the ideal candidate should be happy to work as part of a small team of 5 people in a rural setting where no two days are the same and 'To Do' lists rarely get completed. Part of the role involves the coordination of a very small number of events held on the Estate. Although a bonus, events experience is not necessary, but a willingness to learn on the job and take a proactive role is a must.

Key responsibilities and accountabilities:

  1. Manage diary and schedule meetings and appointments for the Estate Manager
  2. Transcribing notes and typing letters
  3. Act as the first point of contact into the office
  4. Screen and direct phone calls and distribute incoming / outgoing post
  5. Update electronic and hard copy files
  6. Updating company website
  7. Dealing with residential & commercial tenants/contractors/surveyors
  8. Coordinating the small amount of existing events, liaising with event organisers etc
  9. Dealing with new events enquiries
  10. Producing Health and Safety risk assessments and method statements
  11. Arranging event and entertainment licences
  12. Coordinating fire and intruder alarm servicing
  13. Maintaining and updating the First Aid kit
  14. Ordering stationery

Requirements:

  • Proven work experience as a personal assistant
  • Proficient in MS Office
  • Excellent organisational and time management skills
  • Ability to multi-task and prioritise workload
  • Excellent verbal and written communication skills
  • Discretion and confidentiality
  • Educated to A Level or similar
  • First Aid trained (or training will be provided)
  • Experience of Risk Assessments / Health & Safety
  • Due to the location a car is essential
  • Flexibility – there may be on occasion the need to work at weekends or after hours depending on the type of event running

Previous applicants need not apply.